Privacy Policy

The  Philological  Society  collects  and  processes  personal  information  for  various  purposes.  This statement outlines the information collected and the purposes for which it is used.

Membership

The Society collects personal information from membership applications (name, postal address, e-mail address, and institutional affiliation) and records the receipt of membership subscriptions. This information is collected, held and processed for the purpose of administering Society membership, e.g. checking entitlements to and providing the privileges of members, communicating with members about  the  Society’s  business,  maintaining  the  Society’s  records,  and  complying  with  any  legal obligations.We hold and process this personal information only for these purposes and we do so on the  lawful  basis  of  contract.  The  Society  shares  this  information  with  other  organisations  only  to extent required for this purpose, e.g. with the Society’s publisher for the purpose of distributing the Society’s publications, or to comply with legal obligations. This information is not kept longer than is necessary for the purpose for which it was collected: this means that, unless information must be retained for legal or archival purposes, personal information is securely destroyed, put beyond use, or erased when it is no longer required or, where applicable, following a request from the data subject to  destroy  or  erase  that  personal  information.  Individuals  may  check, correct,  and  request  the deletion  of  the  information  held  about  them  in  connection  with  their  membership  at  any  time  by contacting the Hon. Membership Secretary.

Publications

On  behalf  of  the  Society,  the  Society's  publisher  Wiley  collects,  holds  and  processes  personal information from those submitting material to or reviewing material for the Society's publications for the purposes of publishing these publications. This information is not kept longer than is necessary for the purpose for which it was collected: this means that, unless information must be retained for legal or archival purposes, personal information is securely destroyed, put beyond use, or erased when it is no longer required or, where applicable, following a request from the data subjectto destroy or erase that personal information. Individuals may check, correct, and request the deletion of the information held about them in connection with the Society's publications at any time by contacting the relevant Hon. Publications Secretary.

Other activities

The Society collects and processes personal information for the purposes of administering some of its  other  activities,  including  but  not  limited  to the  Robins  Prize  and  Masters  Bursary  schemes. In each case we hold and process this information only for the purpose of administering the relevant scheme and we do so on the lawful basis of contract. The Society shares this information with other organisations  only  to  the  extent  required  for  this  purpose,  e.g.  with  the  Society's  publisher  in connection with the publication of prize-winning essays in the Society's publications, or to comply with legal obligations. This information is not kept longer than is necessary for the purpose for which it was collected: this means that, unless information must be retained for legal or archival purposes, personal information is securely destroyed, put beyond use, or erased when it is no longer required or,  where  applicable,  following  a  request  from  the  data  subject  to  destroy  or  erase  that  personal information. Individuals may check, correct, and request the deletion of the information held about them in connection with these schemes at any time by contacting the Hon. Secretary.

This privacy information is kept under regular review and may be amended at anytime without notice. If we plan to process personal information for a new purpose, we will communicate the changes to individuals before commencing such processing.